About Us

IT Services

Electronic Security

Knowledge Center

News & Events



Contact Us

  • Register

Prosper Solutions Blog

Does Messaging Actually Slow Down Productivity?

Does Messaging Actually Slow Down Productivity?

While email remains an important facet of professional business communications, the instant message is of rising importance in office environments everywhere. While any one of many factors may contribute to this shift, it provides those businesses that adopt it great advantages to their internal processes, and might even aid in their cybersecurity.

Why Instant Messaging?
For a better grasp on why the instant message is rising in popularity now, it helps to look at the changing face of the average employee. Workplaces are increasingly filled with members of Generation Y, who had a front-row seat to the introduction of instant messaging on a personal scale. As a result, these employees are more accustomed to quick, to-the-point, and (most crucially) rapid communications; something that email solutions aren’t always known for.

More to the business side of things, the inherent boost to productivity that instant messaging provides is hard to ignore, as are the benefits that even the typical approach to the instant message has when directly compared to email. Furthermore, because more businesses are adopting these solutions, their security has become a priority to their developers. At the rate that security is improving, instant messaging solutions could soon be as (if not more) secure than email.

This is not to say, of course, that business email is likely to be totally replaced by instant messaging anytime soon. This is to say that email will likely shift to be used more for external communications, while business messaging applications will probably be the way that internal communications are handled.

So How Does Instant Messaging Influence Productivity and Office Culture?
The benefits of using a more “chat”-based interface to collaborate within an organization are by no means a new discovery. A study by the McKinsey Global Institute released in 2012 reported that, with managing email and collaboration attempts taking a respective 28 and 20 percent of an average employee’s week, a messaging platform for business use would be a huge benefit.

These conclusions have proven to be prophetic, with instant messaging and chat being used in businesses everywhere to provide the benefits promised while also promoting the development of a discussion. However, in order for these results to stay true in your business, you need to make sure that these tools are not abused. We’ve compiled a few suggestions on how to keep your company chat a place of productivity.

Establish Channels for Non-Business Interests
As counterintuitive as it may sound, keeping communications in the workplace strictly work-related can ultimately hurt your overall productivity. However, once a conversation in one of these messaging apps deviates from a business-related topic, it can be impossible to salvage it. One way to balance this out is to establish certain conversations for business-only matters, and others for employees to bond over common interests and casual topics.

Nix Gossip from the Get-Go
However, while a bit of casual conversation can ultimately benefit productivity in the office, the wrong kinds can just as easily eliminate it and eventually cause greater issues for the business over time. Make sure that every employee is aware that there is a zero-tolerance policy on gossip and inappropriate over-sharing. This will help you protect both your employees, and your business as a whole.

Have the Right Amount of Fun
Along with the rise of instant messaging, the use of emojis and memes in communications has also increased. While they can be incredibly efficient at communicating a message, certain ones communicate things that have no place in the business environment. Furthermore, the temptation to overuse these alternatives to text can be overwhelming, and reduce a conversation to a time-wasting and distracting search to find the silliest image to share.

Disconnect If Need Be
We get it - sometimes you need to be able to work without the interruption of notifications. Don’t be afraid to turn them off for a little while to accomplish something greater.

For more ways to improve your communications, productivity, and other business processes, keep reading our blog, or reach out to Prosper Solutions by calling (617) 369-9977.

Tip of the Week: Why Optimization Is Key to Your S...
5 Good Mobile Browsers for Android Devices


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Monday, November 19, 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Proactive IT Retail Network Management Managing Stress Machine Learning Hacks USB Trends Congratulations Cleaning Trending Outlook Cost Management Windows 10 MSP Read Business Cards Username Displays Analytic Tablet Capital CCTV Pain Points Privacy PDF Public Cloud Ransomware VoIP Browsers Music Managed IT Services Virtual Reality Workplace Tips Tech Term Evernote Wireless Headphones Deep Learning Best Practice Managed IT services Managed IT Physical Security IBM App Office 365 Supercomputer the Internet of Things PowerPoint Bitcoin Motion Sickness Hacker Bookmark Two-factor Authentication Migration Hosted Solutions History Chromebook Unified Communications Antivirus Streaming Media Electronic Payment Permissions Downloads Comparison Tip of the Week Experience SharePoint Banking Troubleshooting Windows Data Protection Worker Cryptocurrency Fake News Disaster Technology Tips Software G Suite Managed Service Finance Statistics Books CrashOverride Healthcare User Tips Memory Maintenance Network Security Cost Phishing Bata Backup Virus Upgrades Tip of the week Private Cloud Windows Server 2008 Spyware Presentation communications Tablets Computers Relocation IT consulting Android Twitter User Tip Bluetooth Employer Employee Relationship Cybercrime Project Management Bandwidth Mobile Devices Fiber-Optic hardware Technology Competition Fraud Backup and Disaster Recovery Productivity IT Support Hacking Going Green Multi-Factor Security Data Loss Productivity Legal HIPAA Augmented Reality Business Metrics Processors Excel Business Computing Web Server Rental Service Computer User Error UTM Software as a Service Budget Save Time Help Desk Networking Innovation Wireless Cybersecurity Domains Regulations Alert Sports Notifications Patch Management Fileless Malware Mouse Office Tips Server Company Culture Entrepreneur Network Congestion Avoiding Downtime Thank You Security Efficiency Upload Social Networking Administrator Access Control Smart Tech Virtual Desktop Unified Threat Management Collaboration Encryption Electronic Medical Records Business Management Windows 10 Windows XP Microchip Television Monitors Google Drive Chrome Windows 7 Business Technology Data Wi-Fi Social Network Information Technology Unified Threat Management Business Intelligence Mobile Payment Managed Service Provider Licensing Business Continuity Data Management Disaster Recovery Computer Repair Employer-Employee Relationship Drones Windows 8 outsource cloud computing Piracy Phone System Computing 3D Printing Hard Drive Current Events IT Plan Save Money Computer Care Electricity IT Management Quick Tips Malware Audit Environment Consultation Webcam SaaS Hosted Solution Fleet Tracking Money Health Mobile Security Patching Storage BDR Micrsooft Politics Hackers Distributed Denial of Service Entertainment Router Virtualization Download Solid State Drive Managed IT Service Backup outsource cloud storage Co-Managed IT WannaCry Corporate Profile Artificial Intelligence Users Firewall Software License Botnet Scalability Mobile Device YouTube Google Docs Best Practices Mobile Technology Visible Light Communication Taxes Telephone Systems Facebook cyber security Customer Relationship Management Customer Resource management Administration Desktop News Devices eWaste Cache Tracking Information Saving Money Risk Management Messenger Communication Windows10 Remote Computing Big data Asset Tracking Digital Payment Internet Database Upgrade Data Backup email scam Settings Business Owner Printers Word Microsoft Office Safety Blockchain VoIP Staffing CIO Gadgets cloud User Compliance Addiction Content Writing Google Wallet Passwords Miscellaneous Connected Devices Vulnerabilities Hiring/Firing uptime Productuvuty Telephone IT Consultant Programming Directions cloud computing Applications Monitoring Proxy Server Knowledge Operating System Redundancy Data storage Equifax Intranet Reading Data Analysis Telephony Browser Smartphone Data Breach Document Management Network Emergency Management Value Data Warehousing Printer BYOD Black Market Running Cable End of Support Securty cloud storage VPN Vendor Management Robot Paperless Office Computing Infrastructure A.I. Training Wireless Technology Outsourced IT Saving Time switches Google Calendar Screen Reader Digital Signature Content Filtering Freedom of Information Multi-factor Authentication Keyboard Hack Best Available Service Level Agreement Business Mangement Update Processor Customer Service Downtime iPhone Government Search Business Growth Recovery Time Management Heating/Cooling WiFi Gmail Spam IT Services Google Bring Your Own Device Specifications Health IT Virtual Assistant Remote Monitoring Holiday Microsoft Excel Computer Accessories How To Apps Emails Teamwork Identity Theft Email Travel Human Resources Legislation Computer Malfunction Mobile Computing Device security Skype IP Address Samsung Mobile Device Management Social Laptop Social Media Text Messaging Vulnerability Citrix Xenapp Vendor Mangement Google Maps Reliable Computing Enterprise Resource Planning Hard Drive Disposal Tech Terms Marketing Public Speaking Meetings Navigation Product Reviews clout services Documents Websites Password Gamification Society Accountants Flexibility HTML Regulation Analytics Small Business IT Error Website Lithium-ion battery Work/Life Balance DDoS IT service Microsoft Net Neutrality Vendor Dark Web Assessment Hard Drives Access Social Engineering Workers Business Scam Nanotechnology Digital Application Distribution Cabling Mobility IT Support Uninterrupted Power Supply Data Security Conferencing Telephone System Apple Touchscreen Gaming Console Office Tactics Advertising Automobile In Internet of Things Automation Smartphones Startup Data Recovery Tech Support Law Enforcement LiFi Inbound Marketing Internet of Things Sync Education Printing Flash Start Menu File Sharing Shortcut Cortana Language

Latest News & Events

Prosper Solutions is proud to announce the launch of our new website at http://www.prospersolutions.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our ser...

Contact Us

Learn more about what Prosper Solutions can do for your business.

Call Us Today
Call us today
(617) 369-9977

150 Eastern Ave, Second Floor
Chelsea, Massachusetts 02150