Home

About Us

IT Services

Electronic Security

Knowledge Center

News & Events

Blog

Support

Contact Us

Blog
  • Register

Prosper Solutions Blog

Does Messaging Actually Slow Down Productivity?

Does Messaging Actually Slow Down Productivity?

While email remains an important facet of professional business communications, the instant message is of rising importance in office environments everywhere. While any one of many factors may contribute to this shift, it provides those businesses that adopt it great advantages to their internal processes, and might even aid in their cybersecurity.

Why Instant Messaging?
For a better grasp on why the instant message is rising in popularity now, it helps to look at the changing face of the average employee. Workplaces are increasingly filled with members of Generation Y, who had a front-row seat to the introduction of instant messaging on a personal scale. As a result, these employees are more accustomed to quick, to-the-point, and (most crucially) rapid communications; something that email solutions aren’t always known for.

More to the business side of things, the inherent boost to productivity that instant messaging provides is hard to ignore, as are the benefits that even the typical approach to the instant message has when directly compared to email. Furthermore, because more businesses are adopting these solutions, their security has become a priority to their developers. At the rate that security is improving, instant messaging solutions could soon be as (if not more) secure than email.

This is not to say, of course, that business email is likely to be totally replaced by instant messaging anytime soon. This is to say that email will likely shift to be used more for external communications, while business messaging applications will probably be the way that internal communications are handled.

So How Does Instant Messaging Influence Productivity and Office Culture?
The benefits of using a more “chat”-based interface to collaborate within an organization are by no means a new discovery. A study by the McKinsey Global Institute released in 2012 reported that, with managing email and collaboration attempts taking a respective 28 and 20 percent of an average employee’s week, a messaging platform for business use would be a huge benefit.

These conclusions have proven to be prophetic, with instant messaging and chat being used in businesses everywhere to provide the benefits promised while also promoting the development of a discussion. However, in order for these results to stay true in your business, you need to make sure that these tools are not abused. We’ve compiled a few suggestions on how to keep your company chat a place of productivity.

Establish Channels for Non-Business Interests
As counterintuitive as it may sound, keeping communications in the workplace strictly work-related can ultimately hurt your overall productivity. However, once a conversation in one of these messaging apps deviates from a business-related topic, it can be impossible to salvage it. One way to balance this out is to establish certain conversations for business-only matters, and others for employees to bond over common interests and casual topics.

Nix Gossip from the Get-Go
However, while a bit of casual conversation can ultimately benefit productivity in the office, the wrong kinds can just as easily eliminate it and eventually cause greater issues for the business over time. Make sure that every employee is aware that there is a zero-tolerance policy on gossip and inappropriate over-sharing. This will help you protect both your employees, and your business as a whole.

Have the Right Amount of Fun
Along with the rise of instant messaging, the use of emojis and memes in communications has also increased. While they can be incredibly efficient at communicating a message, certain ones communicate things that have no place in the business environment. Furthermore, the temptation to overuse these alternatives to text can be overwhelming, and reduce a conversation to a time-wasting and distracting search to find the silliest image to share.

Disconnect If Need Be
We get it - sometimes you need to be able to work without the interruption of notifications. Don’t be afraid to turn them off for a little while to accomplish something greater.

For more ways to improve your communications, productivity, and other business processes, keep reading our blog, or reach out to Prosper Solutions by calling (617) 369-9977.

Tip of the Week: Why Optimization Is Key to Your S...
5 Good Mobile Browsers for Android Devices
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Monday, March 25, 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Education Fiber-Optic Redundancy Deep Learning Data Security Presentation Environment Reading Downloads Marketing Outsourced IT Windows 10 Co-Managed IT Tablets Management Unified Threat Management Fileless Malware Backup Microsoft Excel Application User Error Digital Social Media Equifax Managed IT Services A.I. IT Wireless Headphones Motion Sickness Evernote Vulnerabilities Hacks Entrepreneur Safety Solid State Drive Black Market Saving Time Tech Term VoIP Spam Logistics Trends Google Health IT Tech Asset Tracking IT Support Alert Customer Resource management Business Upgrades WiFi Fake News Workplace Tips Automation Specifications Language Google Wallet Work/Life Balance Vulnerability Hacker Laptop Gmail Data Analysis Time Management Android Web Server Computer Malfunction WannaCry Public Speaking Flexibility Vendor Vendor Management Hiring/Firing Travel GDPR Antivirus Messenger Data Protection email scam Cybercrime Software License Google Play Conferencing Emergency Scalability Managed Service Mobility Micrsooft IBM Mobile Computing Bitcoin Computing Infrastructure Running Cable Google Calendar Legal Printers Quick Tips Tactics Passwords Accountants Permissions Music Update Database Proxy Server Budget Cost Social Networking Addiction History Electronic Medical Records Wireless Automobile Books uptime Tablet Mobile Device iPhone Computer Hack Business Cards Bata Backup Users Identity Theft Samsung Patch Management IT Services Remote Computing Network Citrix Xenapp Windows Access Internet Managed IT Business Growth Streaming Media Retail Browsers Excel Law Enforcement Multi-Factor Security Directions PowerPoint Privacy Router Data Backup Backup and Disaster Recovery Multi-factor Authentication Access Control Settings Information Value Start Menu Society Data Device security 3D Printing Telephony Intranet Hackers Big data Gamification Telephone Systems Office 365 Malware Compliance Mobile Technology HTML CrashOverride Storage Error Scam Download Processors Disaster Recovery Physical Security Google Maps Tracking IT service Phone System Network Congestion Upload the Internet of Things Integration Inbound Marketing Smartphone Microchip Social Engineering Cache Virtual Reality Worker Social Network Data Recovery Securty Pain Points Encryption Customer Relationship Management Rental Service Distribution Piracy Managed Service Provider Visible Light Communication Search Wireless Technology Printing Digital Signature Television Data Loss Money Displays VPN IT Consultant YouTube Security CCTV Digital Payment IP Address Computer Accessories Hosted Solutions Net Neutrality Operating System Artificial Intelligence Computer Repair Google Drive Two-factor Authentication Staffing Programming Data Warehousing Tech Terms eWaste Telephone Chromebook Botnet Chrome Hosted Solution Ransomware Telephone System Assessment Technology Spyware Thank You IT consulting Word Social Webcam Knowledge Advertising outsource cloud storage Apple cloud Windows 8 Regulation CIO Holiday Paperless Office Screen Reader Skype Smart Tech Tip of the week Software Cortana Robot How To Computer Care Email Saving Money Flash UTM Business Owner Migration Managing Stress communications Sync Microsoft Office Memory Navigation Save Time Technology Tips Windows XP Product Reviews Startup Unified Communications Unified Threat Management Internet of Things cloud storage Private Cloud Analytics Best Available Machine Learning Gaming Console SaaS Corporate Profile Smartphones IT Support Finance Virtual Desktop Reliable Computing Government G Suite Managed IT Service Analytic Bookmark Capital Current Events outsource cloud computing VoIP Distributed Denial of Service Desktop Notifications Congratulations Bring Your Own Device Augmented Reality Proactive IT MSP BDR Monitoring Employer Employee Relationship Text Messaging Regulations Public Cloud DDoS Bluetooth Meetings Downtime Rapid City Server Virtualization Windows Server 2008 Outlook Disaster Information Technology Mobile Device Management Cabling Phishing Business Technology Administrator Business Continuity Teamwork Keyboard File Sharing Save Money Printer Employer-Employee Relationship Tech Support Professional Services Office Tips IT Management Efficiency Apps Best Practices Windows 7 Data Management Experience Document Management Cryptocurrency Software as a Service Browser cloud computing Processor Content Filtering Google Docs Hacking Audit Managed IT services Cooperation Freedom of Information Business Metrics Touchscreen Data Breach Sports Username PDF Upgrade Twitter Monitors Devices hardware Virtual Assistant Health Hard Drive Office HIPAA Mobile Security Vendor Mangement Workers Computers Voice over Internet Protocol Documents Network Security Enterprise Resource Planning Password App Cybersecurity Politics Troubleshooting Help Desk Taxes Healthcare Websites Going Green Uninterrupted Power Supply Applications Security Cameras Processing clout services Microsoft Hard Drives Mouse Competition Website Heating/Cooling Connected Devices Legislation Network Management Administration IT Plan Training Company Culture End of Support Chamber Service Level Agreement Emails Business Mangement Communication Computing Writing Lithium-ion battery Productivity Business Management Consultation Networking User Productivity Nanotechnology Small Business BYOD switches cyber security Licensing Bandwidth Comparison Entertainment Domains Cost Management Wi-Fi Remote Monitoring Fraud Cleaning Avoiding Downtime Banking Collaboration Content Firewall Fleet Tracking Windows10 Miscellaneous Mobile Payment Data storage Business Computing Facebook Microsoft 365 Business Intelligence Shortcut Drones Medical IT Productuvuty Term Statistics Blockchain User Tip Electronic Payment Project Management Read Mobile Devices Gadgets Hard Drive Disposal Innovation Dark Web Modem SSID Windows 10 Patching Maintenance Customer Service Best Practice Tip of the Week Relocation Trending Recovery Virus Human Resources News User Tips Risk Management LiFi In Internet of Things Supercomputer Solutions SharePoint Electricity USB

Latest News & Events

Prosper Solutions is proud to announce the launch of our new website at http://www.prospersolutions.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our ser...

Contact Us

Learn more about what Prosper Solutions can do for your business.

Call Us Today
Call us today
(617) 369-9977

150 Eastern Ave, Second Floor
Chelsea, Massachusetts 02150